Event photography contract template

Lock the date with a signed contract and a deposit. Fill in the event details, download the PDF or send it to the couple or company to sign from their phone.

Also available in Español

Who this template is for

Wedding, event and corporate photographers (and videographers) who want a clear booking contract without hiring a lawyer for every client.

What it includes

• Booking. date, venue and hours of coverage; the date is only held once signed and paid.
• Deliverables. number of photos, format and delivery time.
• Deposit and balance. a non-refundable booking fee and a balance due before the event.
• Cancellation. clear rules for cancellations and date changes.
• Image rights. you keep the copyright; the client gets a personal licence; portfolio use agreed.
• Backup. how long you keep the files.

How to fill it in and get it signed

1. Fill in the details. Press “Fill in and sign”, complete the form and watch the contract build on screen.
2. Download or send. Download the PDF to review it, or press “Send for signature” to create the signing link with the signature boxes already placed.
3. Your client signs. Share the link by email or WhatsApp. They sign from their phone and you both receive the signed PDF.

Details the form will ask for:

• Your name or business
• Your email
• Client name
• Client email
• Event
• Event date
• Venue / location
• Hours of coverage
• Deliverables
• Total price
• Booking deposit
• Taxes
• Currency
• Governing law (country or state)
• Agreement date

Already have a contract with your logo and your terms? Upload it and send it the same way: your client signs it from their phone. Use your own contract →

Text of the clauses

These are the clauses included by default. What appears in brackets is replaced by what you type in the form.

1. 1. Booking The Photographer will photograph [event] on [event date] at [venue / location] for [hours of coverage] hours of coverage. The date is reserved only when this contract is signed and the deposit is paid.
2. 2. Deliverables The Photographer will deliver: [deliverables]. The selection and editing of the images are at the Photographer’s professional discretion. Unedited files are not included.
3. 3. Price and payment The total price is [total price] [currency] ([taxes]). A booking deposit of [booking deposit] [currency] is due on signing. The balance of [balance] [currency] is due no later than 7 days before the event. Extra hours on the day are charged at the Photographer’s hourly rate, agreed in advance.
4. 4. Cancellation and rescheduling The deposit is non-refundable, as it reserves the date. If the Client cancels less than 30 days before the event, the full price is due. If the Client reschedules and the Photographer is available on the new date, the deposit is transferred once at no cost.
5. 5. Photographer unavailability If the Photographer cannot attend for serious cause (illness, accident, force majeure), the Photographer will make every effort to provide a replacement of similar quality; if none is found, all amounts paid are refunded and no further liability arises.
6. 6. Cooperation and conditions The Client will provide access to the venue, a schedule of key moments and, where needed, permission from the venue. The Photographer is not responsible for missed shots caused by venue restrictions, weather, guests or changes to the schedule.
7. 7. Image rights The Photographer owns the copyright in the images. The Client receives a licence for personal, non-commercial use, including printing and sharing. The Photographer may use the images for portfolio, website and social media unless the Client opts out in writing before the event.
8. 8. Delivery and storage Images are delivered digitally. The Photographer keeps backups for at least 6 months after delivery; the Client is responsible for storing the files once received.
9. 9. Liability In the unlikely event of loss or damage to the images, the Photographer’s liability is limited to a refund of the amount paid. Neither party is liable for indirect losses.
10. 10. Governing law and signatures This agreement is governed by the laws of [governing law]. The parties sign it electronically, which has the same effect as a handwritten signature, and each receives a signed copy.

Frequently asked questions